AWOL or absent without leave is applied for absences without prior notice and approval.
Here’s another email inquiry, this time about AWOL. Sharing my response to this Q because non observance of 30 days notice in employee resignation is a general HR concern.
Dear sir Sonnie,
Good morning. I just want to ask your opinion about our employee who submitted a resignation letter dated last June 30, 2019 and his last day will be effective July 31, 2019. However, he is not reporting since June 19 until now and mentioned his consent to our Finance Manager that he will not anymore get his claims and last pay and will just go AWOL.
In this case, shall we still need to send an official AWOL Letter to him or we will just let it be? By the way he is a Probationary employee who was hired April 15, 2019. Thank you for your advice.
My response:
First and foremost, 1 month notice notice is a requirement of the law. In some companies who offer gratuity benefit, 30 days is counted as “working days”. In the absence of a policy, 30 days is counted as “calendar days”.
Non observance of 30 days (unless those exempted by law) gives management the prerogative to run after the offending employee and collect financial damages.
Going back to the question, how do we handle AWOL in connection with employee resignation:
Case 1: Resignation letter states 30 days notice and resignation was duly accepted
Case 2: Resignation letter states 30 days notice, document received but resignation not yet accepted because of a pending case.
Case 3: Resignation letter do not comply with the 30 days notice and resignation is not yet accepted
Case 4: Resignation letter do not comply with 30 days notice but resignation was accepted
Case 1: Resignation letter states 30 days notice and resignation was duly accepted
If employee suddenly stopped reporting for work without approved leave, management can proceed with sending two AWOL letters in a period of of 10 days, 3rd letter will be abandonment of work. Treatment of authorized leaves depends on company policy.
Case 2: Resignation letter states 30 days notice, document received but resignation not yet accepted because of a pending case.
If employee is under administrative investigation, management has the prerogative to withhold acceptance of resignation pending result of the investigation.
Same AWOL application as above if employee stopped reporting for work within the rendering period. After the investigation, management may either accept the resignation or proceed with termination if that is the result of the investigation. Acceptance of resignation, however, do not absolve the employee on his accountabilities.
If without a case and employee absents himself after the rendering period, company do not have the right to force employee to stay or extend his employment, Any extension is subject to the concurrence of the employee. Forcing employee to extend is tantamount to involuntary servitude.
Case 3: Resignation letter do not comply with the 30 days notice and resignation is not yet accepted.
Option 1: State/write on the RL that the notice is not accepted unless 30 days notice is complied. If employee insisted that he will proceed with the original schedule of resignation, then issue an NTE, re: why an *amount of _______ will not be collected from employee for non compliance to article 300 of the labor code.
[better option] Option 2: Respond in writing that the resignation notice is non compliant to Art 300 of the labor code, and if employee pushes thru, then financial damages in the *amount of ________ will be collected. Let employee sign and acknowledge.
*amount representing damages should have basis, stated in the policy or stipulated in the contract and discussed during new employee orientation.
On the computation of the final pay, such amount should be included on employee accountability. Clearance depends on full settlement or as agreed upon.
But management cannot withhold certificate of employment.
Case 4: Resignation letter do not comply with 30 days notice but resignation was accepted
With the acceptance, it may be assumed that the employer waived its right to the 30 days rendering period. It frees employee from financial damages resulting from the non compliance to the 1 month notice rule. AWOL is not also applicable in this instance.
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Good day po,
I want ask po, about a resigned employee. What if 30 days render of work not completed due to gcq pero nakapag endorse ng 4days. Is it valid reason that na no means of transpo pa din or no company assistance? Actually the company also doesn’t have any contract for every employee.
not completed on-site? may FWA or WFH arrangements ba?
On-site. Before lockdown sabi po ni manager,pwede po ang wfh so meaning tuloy ang operation ng company then after ecq pa lang sya nagkaron ng working arrangement which is sa office lang ang work kasi hindi nya binayaran ang wfh ng tao during ecq kahit may mga nasusubmit na output. And still no shuttle service provided by company during ecq & gcq. Is it valid reason po ba?
gray area sya, pwede ka pahirapan ng company sa final pay mo or meron ka pa babayaran. so pag nakarating kayo sa DOLE, depende na yan kung panu mo ilalaban
Hi Good day SIr,
Ask ko lang po since, I will be resigning from my position effective immediately due to my health concern. Kailangan ko pa rin po bang magrender ng 30 days? or is there an exemption if health reasons? Plus, they haven’t give me my contract yet which means wala pa po ako nasisign na contrata, so there will be no breach of contract on my part.
if there is no contract, that means you are a ‘regular employee’ by default. if your health condition is contagious and/or it is physically condition prevents you from reporting for work physically (both needs a medical certification), emplployer may give consideration.
Hi sir sonnie,
Nagresign na ako sa current job ko. And im rendering my 30days.
In that company may pagkakamali ako nagawa na hindi ko sinasadya that involves money. May pinapirmahan sakin na need ko bayaran. So binabayaran ko yun.
Nahire po ako sa ibang company. Ask ko po, dapat ba nilang kunin details ng new employer na papasukan ko para masecure nila na ipagpapatuloy ko ang magbayad?
Ayoko po sana ibigay dahil baka siraan nila ako sa employer at baka magkaproblema sa employment ko.
Please enlighten me.
Thanks!
you have the option not to disclose your next employer. besides, they already know where you live (201 file)
Good day sir sonny!
I submitted my resignation last June 13,2020 and effective June 20,2020 due to that I have been summon by the ph gov to return service with them based on the law. 7months na ako sa company, makakareceive naman po ba ako ng COE and final pay?
government employee po ba kayo?
Im currently employed sa private sector sir and ngayon summon by the ph gov to ROS due to the grant of scholarship na nakuha ko way before.
you can receive COE, since it’ll only certify your period of employment. as for the final pay, I doubt since you did not render 30 days notice.
Pumasok ako sir from june 1 till this coming june 20 sir. Arent they going to pay those days na pinasok ko? Ang sabi nila kasi sir i hold nila sahod ko from 1-15 cut off. As much as I want to render the 30 days notice sir, the government is asking me to report immediately on their office po kaya i only gave a 1 week notice.
all your days work is paid. but the question is will this cover financial damages that they will charge you for not observing 30 days notice. the government should have respected the same laws that they are enforcing. 30 days notice is mandated by the labor code of the Philippines.
If your old employer will waive its right to the 30 days rendering, then you are good
May i ask what will be the financial damage??
it depends on the company
Hi sir sonny
Ask ko lang po
Balak ko po magresign to my current job and ilagay sa resignation na magrender 30days. Nahire po ako sa bagong company at magstart within 15days nahindi pa tapos ang 30days ko.
Ask ko lang ppwede ba na pumasok na sa new job ko at pumasok din sa current job para tapusin rendering ko?
Yung current job is morning pasok. Yung new job gabi ang pasok.
Makakaya naman dahil skeletal yung pasok ng current job MWF lang sched sa umaga.
Wala po ba ako malalabag na batas doon?
Thank you,
my suggestion is to check 1st your employment contract. baka may nakalagay dun. If wala, talk to your new employer and advise them na you need to render 30 days notice, and as a result for 15 days, mag double duty ka. dapat your new employer have respected the 30 days period. If you feel safe and comfortable sa HR/ and immediate boss mo sa current work, share with them as well about your predicament.
Hi Sir! Ask ko lang po sana regarding sa previous work ko. Nagfile po ako ng immediate resignation ng March 02, 2018 then sabi ko po dun na March 16, 2018 hindi na ako makkapasok due to urgent position ng inapply’an ko. Then considered awol na daw ako. Tanong ko po sana if wala na bang talagang makkuhang back pay or separation pay. Or yung pro rated na 13month pay. 5 years ko din po sa company na yun.
batas ang nag sabi na 30 days notice. Pag di mo sinunod yan, ay mag ka meron kang financial liabilities
So wala na talaga akong habol dun sir? Kasi pumasok pa ako ng march 01-15 pero d na nila binigay sahod ko. 3 times po kasi ako noon na nagfile ng resignation pero hindi tinanggap. Pero yung immediate resignation ko sir nakapag turn over nmn ako ng maayos. May pinasagutan pa sa akin na exit interview form
ikaw ang lumabag sa batas
Good day, sir ask ko lang po kasi forsely resign po ako last may 2019 sa company kaya siya naging immediate resignation po. Bale 3 weeks pa lang po ako sa company na iyon. may problem is almost one year na po until now June 2020 ay di pa po ibinibigay ang last pay ko po. Nag follow-up po ako twice about sa last pay ko noong month ng July at august , ang sabi ng hr ay processing daw po. Pero until now ay wala pa po.. Handwritten lang po ang time card na ibinigay ko sa manager ko… Read more »
dapat, one year na yan, have it reported to DOLE
Hi Po,
Alam ko nman po na sa panahon ito ay mahirap po ang sitwasyon ng sambayanang pilipino dahil sa pandaigdigang crisis dala ng covid 19. Nais ko lang po itanong na pwede po ba aking mag resign sa panahong ito? bagamat maganda po ang nagawa ang naitulong ng companya ko dahil pinag credit po sa amin lahat ng leave para lang merong pa ipasweldo sa amin kahit wala pokaming trabaho sa ito.
Ang tanong ko po pwede pa akong mag resign at mag render ng 2 weeks lang.
30 days nakasaad sa batas, or whatever is stipulated in your contract
Hi sir ask ko lang po nagpasa po ako ng resignation february 5, tapos di po ako pumasok ng february 23 kasi po that time nagkasakit din po ako ayaw po nila maniwala sa akin awol po ba ang tawag don kahit nag render na ako 18days kasi wala naman nakalagay sa contract ko na kailangan mag consume ng 1month kaya po ako nag resign gawa nga po over charge na po sila charge po sila ng charge kahit di nmn dapat chinacharge tapos pag render ka ng ot thank you nlng po hindi po binabayaran ang sahod ko po… Read more »
sabi sa batas, dapat 30 days ang resignation. mas magaan ang awol kasi yung iba they charge financial damages sa employee. Yung mga mali na ginagawa nila sayu, pwede mo ireklamo yan sa DOLE
Hi sir. Ask ko lang po pano po kung di natapos yung 30 days render po sa resignation letter? Count as AWOL po ba yun? Nagpasa po ako ng nov 15 ng resignation kaso po nov 30 di na ako pumasok. Dahil po sa may nangyayareng hindi maganda sa trabaho ko. Then after po non sinabi po namin sa company lahat ng nangyare at kung bakit po hindi na ako pumasok. After po non natanggal yung may ginagawang masama. Ngayon po nababahala ako kasi po nakalagay po sa resume ko no experience pa. Hindu ko po kasi mailagay yung past… Read more »
possible, if may natangap ka na letter sa kanila na AWOL ka
Hi Sir, good day. I would just like to clarify some things lang po sana, hope you can help me po. We have this employee po kasi na supposed effectivity of resignation is on March 10, 2020. Due to some circumstances po, my employer told him/her that the last day of his/her work is today, March 3, 2020. My question po is, does she/he have any grounds to file a case just in case kasi parang pina early render namin yung resignation po nila?
would she be paid until March 10? And what is the reason why you have to end the employment earlier?
Yes Sir, she would be paid until March 10. The reason why my employer has to end the employment earlier is because she don’t see any reason why she would allow him/her to work till the said effectivity date since transition na lang naman po yung pagrender ng 30 days and may replacement na po siya
if that is the case, you are already extending her the favor. physically, she is no longer reporting, but she is still paid until the last day, and are entitled to other benefits, i.e. HMO.
Hi Sir Sonnie, nag submit po ako ng resignation letter and it was acknowledged by HR. My last day would be February 25.last week,I emailed my boss if i can file for undertime on Jan 28 (will be out 3pm instead of 5:30pm) as I need to attend to my son’s PTA meeting in school. But my boss responded and advised HR to end my contract soon as I was busy daw with my own personal time.inaamin ko po I have incurred absences this January (Jan 2,9,13 then UT ng Jann 20-emergency-was out ogni the ofc for almost 3hours. But… Read more »
Hi Shane,
The 30 days rendering period is to give time for employers to look for replacement. However, it is my opinion that employers can adjust the effectivity to a much earlier date if they find no need for the rendering period to be observed.
hi sir, i had this domestic problem which my previous emmployer(president ) is aware. DUe to unavoidable circumstances and immediate reason i sent an email to the president about my resignation effective immediately in which she replied and understand my situation. after that i went to the office to return the cellphone, laptop, nameplate, ID, etc. but i did not process any clearance as i need to go back to the province. now im currently employed and the company is asking for my 2316 for the year 2019. will my previous employer hold my bir 2316 because i didnt file… Read more »
no, they are mandated to file your ITR.
Thank you so much Sir Sonnie
Good afternoon po Sir, Ask ko lang umalis po ako sa work ko before last August 2019 due to personal reason. Tapos po pinapadalhan po nila kong letter questioning regarding sa mga naiwanan ko. Nasagot ko naman na po lahat, pero up to now hinaharass pa din nila ko. Hanggang kailan po ba nila ko pwedeng ganyanin. Thank you po.
papaano pong hinararass?
Good morning po Sir Sonnie, ang gusto po kasi ay pumunta ko dun sa office para kausapin pa, pag di daw po aki pumunta susugod daw po sila sa bahay. Hindi po ba pwede naman akong tumanggi. Kasi po ay may gingawa at trabaho pa po ako. Tama po ba na kung kailan nila ko gustong mang istorbo ay ok na lang, kahit 5 months na po na mahigit na wala ko sa kanila.
ang tanung ko muna, nag render ka ba ng 30 days? kasi kung panu mo sila i-handle naka depende yan dun.
hindi po kasi nga AWOL nga po ako dahil di ako naka sweldo nung isang cut-off after 5 days nun di na ko pumasok
pag nag awol ka, may prerogative sila na habulin ka sa financial damages pag hindi ka nag render ng 30 days at di ka nag properly turn over
Sir you mean po ba mag penalty ako sa kanila?
yes… kasi may responsibility tayo na mag render ng 30 days. hindi ka na nila pede pwersahin na pumasok at mag turn over kung ayaw mo na.
pero pede ka nila habulin sa cost ng damages dahil sa pag AWOL
Thank you po Sir, pinipilit pa po nila kong pumunta dun taz nagbabanta pa po. Pwede po bang sa DOLE na lang kami mag settle?
yes naman. nag complain ka na ba ng non payment sa DOLE?
Hindi pa po isa pang gusto kong complain na wala kong copy ng contract namin, taz ung first six months ko po walang hulog ung SSS, PHIC at HDMF ko sabi nila ganun daw po practice nila. Taz after 6 months dun nila ko pinasok sa isang company nila pero ung basic salary ko po bumaba, nilagay po nila sa allowance. And yung work ko po ay sa ibang company nila bukod dun sa company na pinagpasukan nila saken. Ayoko na nga pong mag complain kaso sila pa po ung may ganang manakot.
if you have proof on that, and you are determined. Then you can file a complaint at DOLE, SSS and Pag-ibig.
Good day, ask ko lang po kasi pumirma ako ng 10 days training sa isang company at may training allowance ako worth 537 pesos, sa contract na ito ay nakalagay na if mag back out ako during or after my training ay need ko daw magbayad as my sanction, (ako po ay nagtraining sa isang normal na supermarket area na para na akong nag tatrabaho ), ask ko po kung need ko bang magbayad kasi nag back out ako after my training dahil sa layo ng trabaho. wala pa po akong pinirmahang Kontrata after my ten days training . yung… Read more »
kung may pinirmhan ka na dapat kang magbayad, that means nag agree ka at dapat mung tuparin
Good evening Po sir , magtanong Lang Po ako. Nagtatrabaho Po ako SA isang gasoline station pero under Po ako NG agency.Ngayon Po may nangyari nakawan SA Amin at nung time na Yun ako daw Yung nakaduty as cashier nun.Inaamin ko o may kapabayaan din ako pero Wala akong kaalam Alam SA ginawa nilang pagiimbestiga SA Amin.. Pagpasok ko nalng Po hndi na ako pinagduty at pinauwe na ako.. pinagreport Po ako SA agency ko.. nung nagreport Po ako Wala pong kaalam Alam Ang agency ko. Balik daw ako SA isang araw. Tapos pinilit ko na Po sila n magreresign… Read more »
dapat may Supervisor ang agency na nag handle ng investigation ninyo. Dahil di kayo employee ng gasoline station, maaring yun ang dahilan kaya di nyo alam na may imbestigasyon pala.
kanino ka nag resign, sa gasoline station or sa agency?
Hi SIr, ANg style po ng mag nag A-awol sa amin, Pagkatapos po nming ma process ang AWOL letter (at ma terminate sila due to Job Abandonment) babalik sila sa amin after how many months para mag pa clearance. Ksi gusto nila makuha ang last pay nila. OK lang po ba na e forfeit nmin lahat ng last pay para sa lahat ng nag AWOL (hence, Job Abandonment)? Kasi kung e rerelease din nmin lahat after sila mag AWOL, hindi po fair para sa MGT. Tama po ba ang gagawin nmin sa pag forfeit ng “earned” nila na last pay?… Read more »
that is possible, and for less hassle, it should be incorporated in the policy and employee contract
Good afternoon Sir! I have a query.
We have an employee na di na pumapasok starting last August31,2019. We tried contacting but sinabi lang niya sa amin na di na daw siya papasok. We sent an AWOL letter just today and the employee replied, her reply was she is tendering her resignation due to personal concerns. Sir, tama po ba? she is still AWOL kasi she did not render the 30 days notice?
Thanks!
yes.. in your AWOL letter, there should be a “return to work” order, otherwise, you will drop her for abandonment of work
Hello po, nag submit po ako ng resignation last August 6, 2019 then August inaccept and signed na ng employer ko but hindi ko na po natapos ung 30 days effectivity, but ung turn over po is icomply ko. Is there a liable case files against me sir?
Thank you
they may hold your final pay for non compliance to 30 days notice.
Hi Mr. Sonnie,
I’dl like to ask if where–
Where to report an SOCIAL MEDIA ACCOUNT(Facebook) used for bashing /Public humiliation!
please click the link: https://www.facebook.com/help/reportlinks
Hello good day po, may concern lang po sana ako, nahire po kasi ako sa company na inapplyan ko, as secretary last July 27, 2019, then hindi ko po kasi kinaya ung nature of work sa kanila plus we have something urgent sa family na kailangan asikasuhin so I gave them notice na hindi na ko papasok or I will officially resign. Then huling araw na pumasok ako is August 6, 2019, ayoko na po kasi talaga doon, bukas sa hindi ko kaya ung nature of work na pinapagawa nila sken, nakaka offend din po ung Engr. Namin dun, and… Read more »
if pinayagan ka na di mag render ng 30 days, kailangan mo pa rin mag turn over at mag pa clear.
GoodMorning po Sir Sonnie, I really need your help po right now. Nagttrabaho po ako sa isang electrical company. Nung natanggap ako my employment status is casual which is 5 month contract starting Aug. 24 2018 to Jan. 24, 2019. After ko matapos yung 1st contract ko they evaluate me and iupgrade po nila yung status as probationary which is 6 months contract (Jan 24 to July 24, 2019). My problem po is i give one day notice po sa company ko na nung july 23 na magpapaend of contract nalang po ako sa trabaho hanggang sa matapos nung contract… Read more »
makiusap na lang po tayo, since 30 days notice is required by law